AGM Minutes

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Matchpoint Badminton Club: AGM

Minutes of the meeting held on Monday 30^th July at Totton Recreation Centre

 

Present: Denise D, Colin B, Ben M, Andy W, Andy B, Simon U, Ian McE, Chris P, Michael P, Sonia D, Pete B, Mike NW, Mike B, Kim M, Julie P, Matt P, Pete G, Doug D, Theresa S, Ian N, Matt C, Anthony G, Paul H

 

1                    Chair’s welcome

The Chair welcomed everyone and made particular note of the high attendance from the ‘junior’ contingent of the club.

2                    Apologies:

Jo F, Jackie B, Ian B, Fran H, Adrian B, John H, Warren R

3                    Minutes of last AGM held on 24^th July 2006

Proposed: Mike NW         Seconded: Sonia D

Minutes accepted as a true record of the meeting

4                    Matters arising

a.       Change of club constitution

It was explained that the wording had been discussed at a committee meeting and that the committee felt it did not need changing, reasons of which were explained in full.

It was agreed to keep the constitution as it currently stands.

5                    Chair’s report

The Chair reported that the club had had a good season with several new members joining over the year and with a strong junior section developing. The Chair reported that the simplified fees structure had worked well and thanked committee members for chasing up outstanding membership and match fees which has helped to keep the clubs cash flow healthy throughout the year. The Chair reported that feather shuttles had been used throughout the year due to obtaining shuttles at a good price. The Chair reported that the new scoring system had been introduced to most of the leagues in which Matchpoint play and it is anticipated that the Waterside league will switch in the coming season. The Chair reported that the junior coaching at the end of the season had been successful with Jo F and Dan A coaching.

6                    Treasurer’s report

It was reported that the income from last year and this year were similar and hence it was proposed that there be no change in fees for the coming season (this would be the 3^rd season in a row where fees had not been increased). The Treasurer reminded members that feather shuttles are expensive and that shuttles should be ‘recycled’ where possible as good knockers and/or for club night games. It was proposed that the club use the Blacks (which have not been lasting well) over the summer and for warming up for matches at the start of the next season leaving the new, better Golds to be used for matches from September. The club is carrying forward 25 Black cartons of shuttles and 25 Gold at a cost of approximately £400 which should save some shuttle expenditure for next year. It was reported that the club accounts show two presentations evenings and that this is due to the presentation evening the previous year being cancelled. The Treasurer reported that there was no cash outstanding as all membership fees and match fees had been collected.

7                    Match secretary’s report

The Match secretary reported that there had been 124 fixtures alongside cup fixtures. It was reported that matches were able to start earlier on a Wednesday (8pm rather than 9pm) this season. It was reported that the new scoring system meant that matches were finishing earlier although court time bookings had not been altered because the change meant matches were finishing at the allotted time rather than running over. It was also reported that it had been possible to fit more ‘double matches’ per night eg 2 teams playing at home on a Wednesday. It was reported that 15 matches had been cancelled compared to 6 the previous season, however, none of the cancellations were due to Matchpoint. The Match secretary reported the team finishing places in each of the leagues and thanked all captains for their hard work. The Match secretary reported that reserve lists would be reviewed for next season with a view to possibly allocating reserves to a team to make it easier for captains to find reserves when their team could not play in a match. It was reported that the lack of ladies may impact on the number of teams which can be entered into some of the leagues, in particular the Waterside League. It was reported that the Southampton League is likely to change it’s format for next season but that this will not be confirmed until the league AGM in September.

8                    Social secretary’s report

It was reported that there were two presentation evenings: a dance night where trophies were presented for the 05/06 season, and a skittles evening (changed from a BBQ/sports event due to inclement weather) held at the Four Horseshoes. The summer event was particularly successful with approximately 60 attending. Any ideas for future events to be suggested to the committee.

9                    Junior rep’s report

The Junior Rep reported how successful junior sessions and their involvement has been (particularly highlighted by a high presence at the AGM). It was reported that 12 juniors are currently playing at the club and junior sessions on a Wednesday night had been very successful. It was also reported that the club still has some money (approximately £500) left from the Sport England grant and that any ideas for spending it should be passed to the committee.

10                Election of Officers

The following were proposed, seconded and elected as committee members for 07-08:

 

Position	Elected member
Chair	Pete B
Club secretary	Julie P
Match secretary	Kim M
Treasurer	Mike NW
Social secretary	Pete G
Junior rep	Andy B
Ordinary members	Paul H, Mike B, Sonia D, Matt P, Chris P, Ian N, Jackie B, Simon U