Committee Minutes

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Matchpoint Badminton Club
Committee Meeting: 25^th April 2007 @ 8:00pm

Present: PB, JP, CP, SD, MB, MNW, PH, KM, IN
 

1. Apologies: MP, PG 

2. Minutes of 13^th February 2007

1. Agreed as an accurate record (proposed PB, seconded MNW) 

3. Matters arising 

a.      Coach training update

It was agreed that the club needs to get all qualified coaches registered – all registered coaches to check registration status and register if not done so already.

ACTION: all current qualified coaches 

PH has a Scottish qualification – need to find out if it is transferable

ACTION: PH to check with BAoE 

Current coaches have not been on assimilation course, possibly need to approach Hants badminton about this.

The committee agreed that there should be no plans to increase coaches in the club at the present time.

 b.      Change in constitution

Currently states 2 nights during the summer.

Currently states AGM notification as ‘sent’.

It was decided that there was no need to change the constitution as it states we ‘aim to’ (not ‘will’) have 2 nights in the summer, and ‘sent’ can constitute more than notification by post ie e-mail could be included in this.

 c.       Publication of results on web

Still on-going. 

d.      Club nights and membership

Achieved: PG bought new pegs and marker pens..

e.       Junior players – sponsorship and bursaries

Previous discussions have been superseded by plans for Jo to coach the juniors during the summer (with the help of others). The junior club monies will fund the court fees.

It was reported that 2 committee members have funded, from their own monies, one junior member to receive 5 coaching sessions from Mark Peckham. 

f.        Child protection

CRB checks are not carried out by BAoE but it will become a requirement.

The cost is believed to be free to volunteers other than a £15 admin fee. The cost is normally substantially more than this for non-volunteers.

ACTION: PB to continue to investigate. 

g.      Update of fixture list

Achieved: KM updated fixture list to include 1 additional match.

Final match list required for checking against match fees.

ACTION: KM to send updated match list to MNW. 

h.      Match fee payments

Achieved: JP sent e-mail reminder to all captains. This prompted match fees to be returned. 

i.        Shuttles

Achieved: Trial of Gold shuttles – these were deemed much better than the old batch of shuttles and lasted longer. However, they are an extra 85p per tube. Decision was to review purchases of Black shuttles and monitor how long they are lasting.

ACTION: PB/ NW to review and monitor shuttle use and purchases. 25 Black and 25 Gold to be purchased and check how long they last. 

Achieved: IN spoke to Gary at Racket Centre  - he could not match shuttle prices from current purchaser. Nor could Chris Shepperd. Gary was happy to come to a club night as a one off to sell equipment.

PH reported that PWP on Shirley High St will give a discount to club members.

ACTION: PH to put poster on club notice board about this. PH to approach PWP to see if they would like to come to a club night. 

j.        Social evening

Ideas  for a club social event were discussed and it was decided to run a Matchpoint Sports Day and Presentation Event at the Four Horseshoes Pub on 30^th June. Condition of entry to the club championships is attendance at the club social and presentation evening. It was discussed that an ‘incentive’ may be awarded to the winners eg free ticket, free first drink or such like.

Owners of the pub confirmed that we could use their BBQ facilties and field and that they could do a buffet of food to go with the BBQ for approx £7 per head plus £60 hire of the alley room.

ACTION: Mrs MNW to investigate and plan event. 

k.      Absent club member

Achieved: A card was signed by club members and given to the member in question who was very grateful.

4. Chairman’s report & associated items
1. Club championships – final preparations

Dates already agreed as 7^th June (singles), 14^th June (level doubles), 21^st June (mixed doubles), juniors tournament(?) on 28^th June.

Cut off for entry is to be the previous Monday.

Trial new format for levels and mixed:

Levels – all entries to be put into 2 halves (top and bottom) then pairing made up of random selection, 1 from each half. Pairs and handicap to be sorted on the Monday night after club night.

Mixed – male and female to enter as a pair BUT ‘A’ team players (Southampton, Winchester mixed 1, Waterside A, Winchester mens 1, Winchester ladies) cannot play together. Handicap to be sorted on the Monday night after club night.

ACTION: JP to get posters up to advertise the events and rules. 

5. Club secretary’s report & associated items
1. AGM: set date and agenda

AGM date set as 30^th July

Committee to meet 16^th July @ 7pm @ Totton Rec to finalise arrangements.

ACTION: JP to publicise. 

6. Match secretary’s report & associated items
1. Preparations for next season: forms distribution, teams & leagues

It was reported that a lot of reserves had been used/needed this season. ACTION: Selection committee to consider allocating reserves to each team.

ACTION: KM to get selection forms out to members prior to AGM. All committee members to encourage their swift return. 

2. Waterside league scoring system

Likely to move to new scoring system for next season. 

3. Summer commitments

Monday will continue through the summer

Wednesdays will be junior’s coaching

Thursdays will stop after the club championships until after the summer. 

7. Treasurer’s report & associated items
1. Current financial situation

Current balance is healthy.

ACTION: MNW to e-mail list to PB for fees collection.

ACTION: MNW to create a ‘register’ to be used on club nights. 

2. Club fees for 07-08

It is hoped that club membership fees can be maintained at current levels for next season. This will be confirmed in readiness for the AGM.

A receipt book needs to be organised for collection of club membership fees.

ACTION: PB/MNW to purchase ready for August. 

8. Social secretary’s report & associated items 

9. Junior secretary’s report & associated items 

10. AOB & Date of next meeting

            Next meeting: 16^th July in preparation for AGM (see item 5) 

Congratulations were extended to the Waterside Inter District team for winning the place competition of the Inter District Tournament. 

Congratulations were also extended to our junior players who achieved success in the BBC Radio Solent Badminton Tournament.

Meeting closed at 10:15pm