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Committee Minutes

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Matchpoint Badminton Club
Committee Meeting: 13th February 2007 @ 8:00pm

 In attendance: PB, PH, MNW, MP, MB, PG, JP, IN

  1. Apologies: CP, SD, JB, KM
  1. Minutes of 3rd October 2006

Proposed by MNW, seconded by PH

  1. Matters arising

3a Club Championship format – possibly leave to next meeting

Present format is seen to be unfair and hence the event is not strongly supported by club members. Proposed change of format is to divide the group into top and bottom, draw one person from each half to then play as a pair. Handicapping to be completed on the night of the draw.

Dates to be publicised:
Singles 7th June; Levels 14th June; Mixed 21st June
28th June possibly hold a junior event
Will play ‘old’ scoring system as currently no handicapping system for new scoring.

 

3b Coach training

      Work in progress.

 3d Change in constitution

      Finalise discussions and preparations at next meeting.

 4a Peg board and rota

This is working as well as it can. All members to make sure that only those identified as ‘on duty’ control the board.

 4c Use of club night pack

      Completed and working well.

 4e Badminton open evening

This effectively ran as a club night in the end. Only two potential new members came along to the session as a result of Badminton England advertising of the event. The committee were disappointed and felt this was a wasted opportunity.

 4f Publication of results on web site

      Work in progress.

 5b Game finish times and court bookings

Less matches now run over time and more are finishing on time rather than early hence bookings times are not likely to change as a result of the new scoring system.

5c Player registrations

Team players have been registered and new comers are registered as and when appropriate. Currently there are 41 paid seniors, 5/6 unpaid seniors (these players register themselves as coaches) and 9 paid juniors.

6a Collection of fees – club nights and membership

A list of members and fees has been printed but not yet put onto the pegboard. Committee members running the pegboard are asked to ensure all attendees are listed in the book so that attendance and not just fees can be monitored.

      ACTION: PG to get new pegs and marker pen.

6d Shuttles purchase

      See later item under 7.

7a Social evening

The dance evening was a resounding success. The committee extend their thanks to Jo Francis.

8a Buddy scheme

This is ongoing. It tends to happen informally rather than having a defined structure or organisation.

Discussions took place regarding sponsorship or bursaries available to juniors for coaching. It was suggested that a subsidy of 50% of towards a fixed number of coaching sessions be awarded to a deserving junior player at the end of the season.

      ACTION: PH/MNW/PB to work out details and advertise by poster.

  1. Chairman’s report & associated items
    1. Child protection/CRB/Jamie Russell

PB has received an e-mail from Jamie Russell as part of a wider circulation list which states that a previous e-mail regarding Jamie was incorrect and that Jamie has now involved the Police in the matter.

Members were reminded that Jo Francis is the club’s Child Protection Officer and that any matters regarding CRB or child protection should go through Jo.

All registered coaches should have been CRB checked through Badminton England.

ACTION: PB to investigate CRB checks of registered coaches.

  1. Club secretary’s report & associated items

An updated fixture list is needed for the web site.

ACTION: KM to send updated fixture list to PB.

  1. Match secretary’s report & associated items

No items were discussed.

  1. Treasurer’s report & associated items
    1. Match fee payment

Although several match fees have been banked by committee members there are still a lot missing. Currently there is £3k in the bank, with court fees owed to Totton and shuttles to buy hence monies need to be collected.

ACTION: JP to e-mail reminder to all captains.

    1. O/S Membership Fees

All members have paid up as of 13th Feb 2007. Fees for new members should be charged pro rata: £65 if they join from Xmas to April and £35 if they join after April.

    1. Shuttles

The current batch of shuttles are not lasting. MNW spoke to Nick Goode, our complaint was the second he had received regarding these shuttles. Nick will send us a sample (3 free tubes) of Gold shuttles to try out. These are quicker but of better quality and should last longer. They are currently being sold at £8.85 per tube. Committee members need to try them out and if they are better than our current shuttles MNW will try and negotiate a price.

ACTION: MNW to organise trial of Gold shuttles and negotiate price

ACTION: IN to speak to Gary at the Racket Centre to see if he can provide a better price. Also to see if he would bring rackets and shoes to a club night to promote sales.

    1. Court Fees

Court fees have been increased from £5.79/hr to £5.96/hr excluding VAT. This will make little difference to our club funds.

  1. Social secretary’s report & associated items

It was agreed that some future social events should be planned but that ideas should be brought to the next meeting for further discussion.

            ACTION: all committee members to bring 2 ideas to the next meeting.

  1. Junior secretary’s report & associated items

            No further items.

  1. AOB

            It was reported that Doug was out of action due to an operation.

            ACTION: PG to buy a card and take to club night for members to sign.

Meeting finished at 9.55pm

Date of next meeting:       Wednesday 25th April
                                          8pm
                                          The Four Horseshoes.     

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