Committee Minutes

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Matchpoint Badminton Club

Minutes of Committee meeting 6 December 2005

 

 

Present

Craig Paget, Matt Pascoe, Mike Newton-Woof, Paul Hoff, Ian Newcombe, Sonia Doublet, Peter Burgess, Peter Gurd

 

Apologies

Chris Pitchers, Richard Maiden, Kim Marsh

 

1 Minutes of AGM

 

Whilst the minutes had been prepared by Ian Bland not all had seen them and they may need to be re-circulated.

 

2 Payment of Membership fees

 

There were still a number of members who had not paid despite chasers from IDN. Those that had not paid were identified and all committee members present were asked to assist at future matches in collecting these.

 

3 Club night attendance and collection of fees

 

MNW and PH noted that there appeared to be general apathy among members towards club nights and Committee members in relation to ensuring attendance and collection of fees. All agreed that a renewed system to ensure a Committee member attended and collected fees should be introduced.

 

PG and PB suggested a relaunching of the ladder system with a potential prize. However it was felt that on balance this would not be met with sufficient support to run effectively.

 

Returning to the issue of club night fees MNW suggested formulating a pack incorporating details needed by anyone attending to run club nights and collect fees. PH expressed concern over the selection of games on club nights and reiterated the need to ensure a Committee member selected a game in conjunction with the individual at the top of the ladder.

 

PH volunteered to set up the club night rota and suggested that two people should attend each club night to organise and collect fees. IDN would provide a list of members and their respective membership scale (gold/silver/bronze) and would provide plastic money bags.

 

4 Finances and position on recovery from NFDC

 

Payments were outstanding to MNW (£118.95), Winchester League and Totton Centre. Payment was made to MNW as noted for shuttles.

 

MNW agreeing to have bank details amended so that future statements would go to his home address. He would also take the bank mandate forms to the bank this week to get the signatories changed.

 

IDN reporting on negotiations with NFDC in relation to a claim for out of pocket expenses for the loss of use of the courts. IDN highlighting that actual out of pocket expenses appeared to have been very little and consequently the claim had been based on some anticipated additional liabilities and assessment of the value of lost use to the club. All agreed that the recovery had been much more than anticipated. IDN suggesting that until the year end it would be difficult to see what effect the recovery of £1200 from NFDC would have. It was agreed that until the end of the season no decision could be taken as to how any surplus (if any) funds in that respect could be used and consequently whilst members should be updated via newsletter as to this recovery no further action could be taken until the financial year end. The Committee would reconvene to decide what if any proposal could or should be put to the next AGM about the utilisation of any such funds.

 

5 Treasurer position

 

SD apologised but did not feel she could adopt the responsibility. IDN and MNW agreed to share the role until the next AGM.

 

CP confirmed that he would pack up any and all outstanding papers that he held in relation to Matchpoint and pass to MNW within 14 days.

 

6 Buddy scheme

 

IDN wanted to either get this under way or abandon any further reference to it.

 

There was a general discussion about how such a system could operate. Generally decided that should operate around those that had received coaching certification; Jane Bickle, Julie Lakomy, Jo Francis, John Hepworth, Pete Burgess, Pete Gurd, Matt Pascoe and include other experienced members of the club such as Paul Hoff, Mike Newton-Woof and Dan Amy.

 

Sonia agreed to call a meeting of all those willing to participate proposing three separate dates to discuss;

 

• whether it was feasible to run
• who where the likely candidates willing to participate
• how it would run
• who needed buddying
• implementation

7 Sports and social

 

MNW identified that the club was still short of numbers for the Christmas meal. MNW had paid for 20 and currently there were only 16 takers. Everyone agreed to use their best efforts to increase numbers.

 

MNW had paid the full £640 but had only received £298.

 

IDN querying whether someone else was able to take on the sports and social role now that MNW was more involved on the treasurer role.

 

PG volunteered to become social secretary MNW proposed seconded by MP.

 

MNW would handover after Christmas but suggested a social event would need to be organised in the New Year to present last years trophies.

 

8 Junior club

 

PH questioned the viability of running this at the present time.

 

SD and PB Noting that the age range at club was younger.

 

PH suggesting not sensible to run this year.

 

MP querying whether the club should be trying to attract juniors from other clubs.

 

IDN and MNW suggesting more appropriate to think about doing after the buddying system had been set up.

 

9 Newsletter

 

There was a general discussion about what could be put in the next newsletter. Reporting on position with Totton recovery. Various suggestions were made about potential social events such as murder mystery; ten pin bowling, bingo, race night in conjunction with another club or a trip to the casino.

 

10 AOB

 

MP querying whether ladder should be on points system or a first team player should be forced to play with a lower league member. There followed a general discussion about the use and operation of the ladder system.

 

IDN suggesting running a fun ladder at the end of the year and re-launching the existing ladder in the meantime.

 

IDN requesting his work email address be removed from any club secretarial material and requesting that all captains hand in the cash from matches as soon as possible.

 

CP noting that in a recent match a member of Wyverns had been verbally intimidating to Fiona. CP had complained to their captain and would send a formal complaint to the league. They were due to play a home game at Matchpoint on 12.01.06.