Committee Minutes

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MATCHPOINT BADMINTON CLUB

COMMITTEE MEETING

Tuesday 6th July 2004

Present: Pete Burgess (Chairman), Craig Paget (Treasurer), Mike Newton Woof (Junior Representative), Jo Francis (Secretary), Gladys Appleby, Dan Amy, Jacky Barron, Ian Bland, Tony Carter, Denise Doublet, Pete Gurd, Paul Hoff, Matt Pascoe,

1 Apologies for non attendance

Matt Bunton, Sonia Doublet

2 Minutes of the last meeting

Minutes of the meeting on 20th April were read and adopted.

3 Matters Arising

Jo stated that she had not yet drafted the article on Matchpoint Badminton Club for Pete G to circulate to potential sponsors.

4 Chairman's Report

Pete B reported that since the issuing of the AGM notice Club Night attendance had been markedly better and the reduced courts had needed to be rebooked for the last two weeks. The Club Night shad been most enjoyable. The notice seemed to have caused a stir generally, not just within Matchpoint but in other Clubs as well.

5 Treasurer's Report

Craig reported that the Adult Club end of year figure would be just over £1000 and provided provisional balance sheets for the Senior and Junior accounts. Junior account had only minor movement for interest since last year. It was however noted that equipment and credit with County for training was not included in the Junior figures.

Adult Club had a loss of more than £1000 in one year. This can be almost entirely attributed to loss of Club Night revenue (£946.30). Our "magic" figure of £2000 rolling balance was not attained.

There is at present a balance of £400 on the adult accounts that is being rechecked. Possibly match fee monies Matt B has banked. Craig and Jo to investigate.

It was noted membership was down by approx. 8 people, match fees were down due to fewer matches and shuttle sales were down. Conversely court expenditure was down, again from less matches, and shuttle usage down.

It was noted we had only increased our fees by £5 from 1997/98 season to 2003/04 season.

A long and varied discussion ensued as to the way forward, charging structure etc.

It was resolved we need to alter fees and also attract new members.

The following 2 fee options were to be offered to members to vote on at the AGM

1 Annual fee £115 Club Night Fee None

2 Annual Fee £95 Club Night Fee £1.00

This coupled with other resolutions:

Reduce court bookings to 2 courts, 3 courts, 4 courts instead of 2, 4, 2

Finish at 10:30 and encourage social drink at Old Farmhouse

Plastics to be incorporated once a month

all to be communicated to members in advance of AGM via letter drafted by Jo and issued by Mike.

6 Secretary's Report

Jo gave a brief report on final Team positions, Cup matches and Tournament successes as follows:

Waterside A - Won Division 1 - went to last game of last match

Waterside B - Bottom of Division 1 - going down

Waterside C - One from bottom of Division 2 - going down

Winchester 1 - Won Division 2a - promoted to Division 1

Winchester 2 - Bottom of Division 2b - going down

Winchester 3 - Bottom of Division 3a - going down

Winchester Ladies - 2nd

Winchester Mens 1 - Won Division 1

Winchester Mens 2 - 2nd in Division 2

Southampton - 2nd Division 1 - probably still promoted to Premiership - confirmation awaited

Waterside K/O Cup - Won by A Team - Kim, Julie, Jo, John, Dan, Rob

Winchester Banerjee Cup -lost to Notorious in semi final by closest of margins

Southampton Esso Cup - Final Weds 14th July - Jacky, Kim, Jane, Paul, Matt, Dan

Tournaments

Inter District - 5 out of 6 players chosen to represent Waterside League were from Matchpoint - Jacky, Kim, John, Matt B, Mike Newton Woof

Southampton Champions League- good individual performances but team didn't win a match!!! Paul, Woof, Rob, Matt P, Sonia, Kim, Jo and Linda

Waterside Mixed Handicap - Won by John and Kim, Jo and Rob were there!!

Team went to Wimbledon for friendly Match against King Penguins Club - Jane, Sonia, Kim, Jo, Matt, John, Kieran, Ian N

Hants and IOW Games - John, Kim and Matt B all represented New Forest East

Waterside Presentation Evening was well attended by Matchpoint members

7 Social Secretary's Report

Fun Tournament cancelled due to a distinct lack of interest.

Matchpoint Presentation Evening provisionally booked for Friday 6th August at New Forest Inn, Ashurst. Other venues also provisionally looked into.

Agreed we would try something other than skittles and adopted Mrs Woofs suggestions for fun evening!!

(Subsequently this has changed to the Bold Forrester at Marchwood on Saturday 7th August)

8 Junior Report

Grant application has not been done yet, but we have enough capital to get this off the ground without it. Mike to take in hand.

Volunteers to assist: - the services of Mike, Dan and Paul have been procured. Julie and Jane to be approached.

New committee to agree on start dates, advertising etc. Jo to put delay on courts at Redbridge School until mid September.

9 Badminton Ladder

Several pairs on the ladder have not played at all yet. Please encourage challenges.

Some pairs have conversely played several times!

10 Club Championships

Good entry levels were eventually secured for the level and mixed doubles.

Congratulations to new Club Champions:

Ladies Singles Kim Marsh

Mens Singles John Hepworth

Ladies Doubles Jacky Barron / Jo Francis

Mens Doubles Dan Amy / Mike Newton Woof

Mixed Doubles Kim Marsh / John Hepworth

11 Coaching

The Coaching being provided by Jamie Russell was thought to be superior to that offered last year. Very positive feedback and everyone thought it had been good.

12 AGM Preparation

Jo reminded the officers that they needed to prepare reports and preferably typed ones.

Everyone was willing to stand for re- election next except Denise who was thanked for her efforts. (see AOB as well)

13 Selection Preparation

Last years forms were thought to be OK again. Jo to prepare for AGM.

14 Any Other Business

Woof pointed out that he did not think it was obvious from our website how to e mail us.

Jo issued a letter explaining that she was, with regret, having to resign from the Matchpoint Committee with effect from the AGM. She had provided Pete with a list of all tasks currently undertaken.

In the ensuing discussion it was agreed to split the post of Secretary into Club Secretary and Match Secretary. This is a change of constitution and has to go before the AGM for ratification. Tony offered his services for some of the tasks involved.

15 Date of next meeting

AGM - Monday 26th July - Totton Recreation Centre - 7:30pm