Committee Minutes

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MATCHPOINT BADMINTON CLUB

COMMITTEE MEETING

Tuesday 20th April 2004

Present: Pete Burgess (Chairman), Craig Paget (Treasurer), Jo Francis (Secretary), Gladys Appleby, Tony Carter, Denise Doublet, Sonia Doublet, Pete Gurd

1 Apologies for non attendance

Dan Amy, Jacky Barron, Ian Bland, Matt Bunton, Paul Hoff, Mike Newton Woof, Matt Pascoe

2 Minutes of the last meeting

Minutes of the meeting on 3rd February were read and adopted.

3 Matters Arising

An appropriate letter had been drafted, approved by Jo, Mike and Pete and sent to Tony Latimer. It was noted that he had been to a Club Night since.

4 Chairman's Report

Nothing to report

5 Treasurer's Report

Craig spoke of his concern over the lack of funds at present.

Jo had paid last 3 month court bill by credit card as there was not a sufficient balance in the Clubs account.

There will be shuttles left at the end of this year and will be included on balance sheet as an asset.

The rolling capital figure of £2000 looks unattainable at present.

Match fees were corrected last year so that matches would cover themselves, so it seems we need to look at membership fees. It was suggested we scrap the Club Night fee and up the membership fee. This would ensure an income to the club regardless of Club Night attendance, would hopefully encourage Club Night participation (as you have already paid for it) and would also make administration easier. Craig and Jo to look at figures and see how much fees would need to increase to cover costs. Jo to investigate other clubs fees as well.

Any proposal would need positive promotion and AGM vote. Figures, if decided to progress, to be published in pre AGM Newsletter to encourage attendance.

It was noted that we already got a good deal on courts i.e. VAT free, only 8 hours charged on Mondays (we nearly always use more) etc

6 Secretary's Report

Jo gave a brief report on Team positions, Cup matches and Tournament successes as follows:

Waterside A - Top of Division 1 - league depends on last game

Waterside B - Bottom of Division 1 - going down

Waterside C - Middle of Division 2

Winchester 1 - Won Division 2a with 2 matches to play

Winchester 2 - Bottom of Division 2b - going down

Winchester 3 - Bottom of Division 3a - going down

Winchester Ladies - 2nd

Winchester Mens 1 - Top Division 1 - only Wildern can touch them and they need to win last game 8-1 or better.

Winchester Mens 2 - 2nd in Division 2

Southampton - 2nd Division 1

Waterside K/O Cup - A team remain -play Oaklands in semi final on Thursday 29th

Winchester Banerjee Cup -only 1st Team remain, playing Notorious in semi final Wednesday 21st

Southampton Esso Cup - in final (date to be decided)

Tournaments

Winchester Ladies Open - Winners Jacky & Kim

Winchester Mens Open - Winners Matt B and Paul

Basingstoke Mixed - John H (1/4 final)

Oxford Open - Matt B & Kim 3/5

BA of E Tournament Milton Keynes - Matt B - semi final Mens, won Mixed

Inter District (Winchester 25th April) - 5 out of 6 players chosen to represent Waterside League are from Matchpoint - Jacky, Kim, John, Matt B, Mike Newton Woof

Advertising done -articles in Echo, Waterside Herald, Lymington Times, New Forest Post

Posters redone and replaced in centre and local libraries etc

Newsletters - 1 done re ladder and Club Night changes. 1 to go out re Summer timetable etc

7 Social Secretary's Report

A fun tournament has been organised or Sunday 27th June. Totton Rec 7pm and then Farmhouse Pub for Sausage & Chips 9:30pm. Cost £6.00

Bowling has been put on hold due to other activities

8 Junior Report

Still in hand to restart September

9 Badminton Ladder

13 mixed pairs and 11 levels (including 4 ladies pairs) have entered.

Little play and no movement so far, but will hopefully take off after matches have ceased.

Pete expressed his disappointment that the "better" players had chosen to play with others of a similar standard. Jo pointed out that the ladder was meant to give people good competitive games of their own standard. It was also noted that very few players had actually chosen to play with their team partners.

It is starting to work, come and challenge people.

10 Club Championships

Jo confirmed the dates as Thursdays 3rd (Singles), 10th (level doubles) and 17th (mixed doubles) of June.

Rules and entry sheets to go up shortly

Details to be included in Newsletter

11 Summer

Jo confirmed summer arrangements and Coaching Dates / costs

All to go in Newsletter

12 Any Other Business

Pete Gurd raised the point that the shuttles had seemed slow. Jo explained that we had been using 77's not 78's to start the season and that the plan had been to switch to 78's when it got colder. Unfortunately then there were no 78's in the country, so yes, the shuttles had been slow during the colder weather.

Pete Gurd also raised the subject of sponsorship. It was agreed Jo would draft an article re Matchpoint Badminton Club and Pete would then circulate to local firms with a view to attracting some sponsorship for next year.

13 Date of next meeting

Pre AGM Meeting - Tuesday 6th July - Totton Recreation Centre - 8pm

AGM - Monday 26th July - Totton Recreation Centre - 7:30pm