Committee Minutes

Prev Up Next

 

MATCHPOINT BADMINTON CLUB

COMMITTEE MEETING

Monday 18th November 2002

Present: Pete Burgess (Chairman), Mike Newton Woof (Chairman), Jo Francis (Secretary), Matt Pascoe (Junior Representative), Jeanette Worsley (Social Secretary), Gladys Appleby

1 Apologies for non attendance

Dan Amy & Jacky Barron (Club Night Board)

2 Minute of the last meeting

Minutes of the meeting on 19th August 2002 were read and adopted.

3 Matter Arising

We have had another meeting with David Lloyd, but have heard nothing since. We asked several questions and asked for qualification & assurance on many points.

Balance sheet outstanding at AGM and last meeting has been received and publicised.

Club T Shirts - still no progress

Retention of better players - the first stage of this which was Match Practices were not terribly successful. The first one was well attended, the next two poorly and the fourth one nobody turned up for. It was accepted that there was a Match on each of nights 2,3 and 4 but this only affected 8 people at most.

4 Chairman's Report

Pete - nothing to report

Mike - nothing to report

5 Treasurer's Report

Pete B, Matt B and Jo all now have paying in books.

There are approximately 20 Membership fees outstanding and Jo has chased and will continue to do so.

6 Secretary's Report

Jacky attended Winchester dates meeting with Dan in place of Matt

Our Southampton A Team played in the Champion of Champion League Winners Tournament and won. Congratulations to Jacky Barron, Jane Bickle, Jeanette Worsley, Jo Francis, Dan Amy, Matt Bunton, Ian Newcombe and Tony Latimer

We have 4 new Coach Part 1's in the Club. Jane Bickle, Julie Lakomy, Dan Amy and Mike Newton Woof all successfully passed the final assessment day recently and are now fully fledged.

Jo asked that Team Captains please urged all their players to play the A v B matches as it was pointless wasting reserves in these type of games.

Southampton League had written asking Clubs if they wished to change the League playing format next year to a "Cup" format i.e. 3 ladies and 3 men playing 3 mixed and 3 each of men and ladies level doubles games. The idea was that it required fewer players to run a team and the players got more games (3 each). It was appreciated that costs would be greater - more court time (possibly), more shuttles and less income, but the Committee voted in favour of the change. Jo to inform League.

Jo had been contacted by Tony Latimer who was not happy captaining the Winchester 2 mixed team. It was agreed that Mike would talk to Tony at the next Match and try to sort out any problems.

Jane Bickle had submitted a form to Jo re a Volunteer Scheme run by her Company. A letter needs to be written from the club and signature obtained confirming Jane's involvement with the Juniors and what we would spend money on. It should then be possible to get £250.00 towards Club expenses. Jo to action. Thanks recorded to Jane.

7 Social Secretary's Report

Jeanette reported that 27 people were going to the Xmas dinner dance. The Club has paid a deposit for 30 and only 25 had paid on time. Thus we lost £25 in deposit. However, the 25 who paid on time had paid a cheaper price than they should have £4 off), so the £25.00 was to be looked upon as a Club give back to those people.

Jeanette will still look at Ten Pin Bowling for February ish.

8 Junior Representatives Report

5 Juniors were present on Sunday - 3 new (friends of those who normally attend)

Jo passed 30 letters and poster to Matt for distribution to the schools.

Our 5,000 leaflets had been duly produced and 4,590 went in the Totton local paper. Rest with Matt P and Jo to distribute as appropriate.

Junior BA of E Registration has still not been done. Jo still needs full names and addresses of all Juniors attending. Also have to register adults connected with Club - agreed to register: Matt Pascoe, Pete Gurd, Julie Lakomy, Jane Bickle, Dan Amy, Mike Newton Woof, Jo Francis, Pete Burgess, Craig Paget.

Minutes of Junior sub committee on 26th October were circulated.

New Sport England Grant. Mike has prepared new budget and will draw up form and send off. Matt P will get reference from Nigel Tier.

Pete G had spoken to the Juniors and it was felt that the time of session was OK with the girls, but the lads would like it later in the day if possible. Jo to look into.

Review of Juniors at Monday Club Nights (as per Junior meeting) was deferred as it was felt there were not enough of the full committee present to make a decision.

Matt reported his Under 21's Team had enjoyed more success in a Competition with Devon, Avon and Wilts.

9 BA of E Items

BA of E are recommending every Club has an Equity policy. Jo has obtained a pro forma from them and will complete and circulate for comment.

Due to insurance cost increases the BAA of E has had to scrap it physiotherapy benefits. It is also looking at removing the Personal Accident next year and just leaving Public Liability. The Committee was in favour of this if it kept BA of E fees down. Only two people had ever claimed to Jo's knowledge in the last 6-7 years.

10 Any Other Business

Committee members were urged to tender apologies for meetings they couldn't.

11 Date of next meeting

Monday 24th February - 7:30pm Totton Recreation Centre