Committee Minutes

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MATCHPOINT BADMINTON CLUB
COMMITTEE MEETING
Monday 15th July 2002

Present: Mike Newton Woof (Chairman), Jo Francis (Secretary), Matt Pascoe (Junior Representative), Jeanette Worsley (Social Secretary), Dan Amy, Julie Lakomy, Peter Gurd, Pete Burgess, lan Bland1 Apologies for non attendance
Ken Wedge (Social Secretary), Gladys Appleby2 Minute of the last meeting
Minutes of the meeting on 17th April 2002 were read and adopted.3 Matter Arising
Coach Part 1 Course in September & November is being taken by four members - Jane Bickle, Julie Lakorny, Dan Amy & Mike Newton Woof Leaders Course has no takers yet but Pete Gurd registered interest Winchester Mixed A won the Banerjee Cup on 27th April. Team was Jane Bickle (Captain), Kim Marsh, Jacky Barron, John Hepworth, Matt Bunton, Ranjan Banerjee Waterside Mixed B were runners up in Waterside Knockout. Team was Sonia Doublet (Captain), Sharon Amy, Chrissie Bynam, Ranjan Banedee, Rob Lloyd & lan Newcombe4 Chairman's Report
Mike reported on his and Jo's meeting with Brian Hooper re David Lloyd Centre. He stated that several things needed to be done to make a move viable - lights to be moved, curtains erected at side and between courts, window light blocked out etc. A trial night was planned Wednesday 17th July with up to 16 people invited(Committee first). Jo to co-ordinate. It had been stated that existing members of Matchpoint would not need to pay joining fee or monthly fee to David Lloyd, but future members appeared to still be a sticking point. If David Lloyd insisted they came from their ranks would we become a finite Club? Also, how would David Lloyd control our Members once they are in the "Members" side of Centre? Mike had laid out several stipulations which he wanted in writing, David Lloyd are to come back to us on them.Mike also reported that due to a work move to somewhere(!) he would be stepping down as Chairman next season. He will remain in tandem with new Chairman until he leaves however to provide a good pass over. Dan and Pete have been approached as possible successors.

5 Treasurer's Report
In Craig's absence Jo circulated the new proposed fees. They have come about for two reasons:
The need to have all players insured (pay & play as well)
The decision to reduce our fees by the BA of E and Hants fees if players are paying them elsewhere
The first reason has prompted the removal of "pay & play" status and technically everyone becomes of reserve status after 6 visits to us as they will be registered with the BA of E and Hants etc. The second has been reflected by a reduction of £10 per person leaving the club with a small administration amount per person. Mike will fax figures to Craig for final approval prior to AGM Reasons for new structure etc. to be outlined at AGM so all members are aware of changes and reasons.

6 Secretary's Report
Jo reported that the Teams had had their most successful season ever. Waterside Mixed A - Winners Division 1
Waterside Mixed B - Winners Division 2
Waterside Mixed D - Runners Up - Division 4
Waterside Men - Runners Up - Division 2
Winchester Mixed 1 - Winners Division 2
Winchester Mixed 2 - Winners Division 3
Winchester Mens 1 - Runners Up Division 1
Winchester Ladies - Runners Up
Southampton - Winners Division 3
Jo has drafted a press release to go to local papers re above and also Tournaments successes.7 Social Secretary's Report
Jeanette has organised the Xmas function for Friday 20th December at Southampton Park Hotel. Cost £25.00. Money is due now and Committee are to please push event to members.Presentation Evening is Saturday 27th July at the Four Horse Shoes, Nursling, Tickets £7.00. Again Committee to push.8 Junior Representatives Report
Matt reported that he is getting 7-12 Juniors each week and now has 3 courts. He thanked Pete Gurd for his continual help. The Echo adverts had not been placed, but a new advertising campaign was planned for September with a new leaflet. Pete Gurd to draw up. Matt is coaching basic tactics and using Coaching Games to develop players. Matt is to speak to Pete Shepperd as he coaches in several schools and could provide Juniors with our details if they want to play want weekends too. As the Juniors are our responsibility form 1-3pm, we need to set some basic rules:
No sweets / gum etc. on court
We need to know where they are if they leave the hall (toilet etc.)
Mike will attend on 28th and do "Chairman's bit"!!9 AGM Preparation
Everyone present (except Mike) confirmed their willingness to stand again next season Jo is dropping off of selection sub committee to give a change of views and perhaps get the lower teams better represented. As the bar is closed we will be purchasing wine, lager and soft drinks and bringing them in for AGM - Totton Recreation Centre and happy with this. It was discussed whether the Selection Sub Committee should be increased to 7, but generally felt 5 was sufficient (this is a change to constitution anyway)10 Selection Preparation
Selection Forms have been approved by Mike, Jo and a selection of Committee members. They will be issued at AGM to be returned by 19th August to Jo who will collate info for Sub Committee. First Fixtures Meeting is 1st September so we need to move fast.11 Date of next meeting
Reserves Issue
Due to several Teams using points this year where players had played up too many times the following was resolved:
Team Captains Meeting prior to first match to ensure they are all totally happy with their roles and understand rules of leagues etc.
Contact point for each league for Team Captains to notify before they use a reserve - Julie volunteered for Waterside and Jo for Winchester and Southampton12 Any Other Business
Club Night Board is to have two people nominated per night from September. First person will get their Club Night free.